IAPG Chemical Working Group (CWG) Safety Panel Hybrid Meeting 2023

Feb. 22-24, 2023

The Interagency Advanced Power Group (IAPG) Chemical Working Group (CWG) Safety Panel Hybrid Meeting is scheduled for 22–23 February 2023, at the Doolittle Institute / Eglin Air Force Base, in Niceville, Florida. The virtual forum will be hosted through MS Teams.

Federal Consortium for Advanced Batteries (FCAB) Meeting – A half-day session to allow for collaboration discussions with the FCAB is scheduled for Friday, 24 February 2023. Attendance is limited, see guidance below.

Meeting Venue

The Doolittle Institute
1140 E John Sims Parkway, Suite 1
Niceville, FL 32578

The meeting will be held in the Shangri-La Auditorium.

Meeting Attendees/Guests – Please Review Carefully

Attendance at the Safety Panel Meeting is limited to:

1. U.S. Government employees, includes Intergovernmental Personnel Act (IPA) assignees.
2. Pre-approved foreign government representatives.
3. Captive Advisory and Assistance Services (A&AS) Government Contractors.
4. Employees of Federally Funded R&D Centers (FFRDCs). This only includes employees of the FFRDC, not the administering entity. View the master list of FFRDCs

Attendance at the FCAB Meeting is limited to:

1. U.S. government employees, includes Intergovernmental Personnel Act (IPA) assignees.
2. Captive Advisory and Assistance Services (A&AS) Government Contractors.
3. Employees of Federally Funded R&D Centers (FFRDCs). This only includes employees of the FFRDC, not the administering entity. View the master list of FFRDCs

Requests for PARTICIPATION of non-U.S. Government employees must be submitted in writing and sent to Julie Simmons and Giuseppe Di Benedetto. The deadline for requests for foreign nationals is 11 January 2023. The deadline for requests for U.S. Government contractors is 25 January 2023. Requests received after these dates cannot be accepted.

Meeting Registration

Registration is closed. Please contact Renee O’Brokta for questions.

Pre-registration is required, for in-person and virtual participants. No walk-in/day-of meeting registrations will be permitted.

The deadline for registration for foreign government employees is 26 January 2023.

The deadline for registration for U.S. citizens is 8 February 2023.

During the registration process, please ensure you are providing your full legal name as it appears on the government issued ID you will be using for identification at Eglin Air Force Base.

Visitor Requests – Non-Department of Defense (DoD) Attendees

• All foreign national (FN) visitor requests must be submitted a minimum of 30 days prior to the proposed visit. The deadline for submission is 26 January 2023. Requests should be sent from the respective country’s embassy to the U.S. Embassy in Washington, DC.
• Non-DoD U.S. citizens/persons visit requests must be received by 8 February 2023.

See attached for further instructions. During the registration process, please ensure you are providing your full legal name as it appears on the government issued ID you will be using for identification at Eglin Air Force Base.

Badging

Only those individuals planning to participate in the facility tours at Eglin Air Force Base, scheduled for the afternoon of Thursday, 23 February 2023, and who do not possess a DoD Common Access Card (CAC) must provide their date of birth, driver’s license number, and issuing state via encrypted email to Eglin AFB security no later than 8 February 2023.

All U.S. citizens/persons must present official government-issued photo identification (driver’s license or passport) before being granted entry to Eglin Air Force Base. FN visitors must present two forms of photo identification.

During the registration process, please ensure you are providing your full legal name as it appears on the government issued ID you will be using for identification at Eglin Air Force Base.

Presenters

If you would like to present at the Safety Panel Meeting, please contact Julie Simmons or
Giuseppe Di Benedetto with your presentation title. If you would like to present at the FCAB Meeting, please contact Dr. Corey Love with your presentation title. Please ensure you can meet the presentation deadline of 15 February 2023, if requesting a timeslot.

Presentations due 15 February 2023

Final presentations in MS PowerPoint or Adobe PDF format are to be sent to Renee O’Brokta no later than COB 15 February 2023. All presentations must be received in advance for download to participants.

Overall Agenda – Full Agenda Forthcoming

While the agenda is preliminary and subject to change, the Safety Panel and FCAB leaders have planned the following overall agenda.

Please note all times are Central Standard Time.

Airport(s)

Doolittle Institute is accessible by the following airports:

• Destin-Fort Walton Beach (VPS) Airport – approximately four miles
• Panama City (ECP) Airport – approximately 42 miles
• Pensacola (PNS) Airport – approximately 63 miles

Lodging

The following hotels are near the Doolittle Institute and Eglin Air Force Base:

Additional hotels can also be found in the Fort Walton Beach, Okaloosa Island, and Destin areas.

Food Accommodations

While there is no registration fee, $30.00 per person, per day (Wednesday and Thursday); and $14.00 per person, per day (Friday), will be collected through the online registration process for those choosing to participate in the FULL F&B option. The cost includes continental breakfast, beverages, lunch (Wed/Thurs), and snacks provided throughout the meeting.

The facility has a beverage and snack ONLY option, for those who may wish to participate. The cost is $1.00 per item or $5.00 per day for unlimited beverages and snacks. The fee will be collected at the onsite registration desk and is payable in CASH only.

If your attendance plans change, please contact Renee O’Brokta to cancel your registration so we may avoid unnecessary charges.

Group Dinner

A no-host group dinner is planned for the evening of Wednesday, 22 February 2023. Charges will be individually billed. Please indicate on your registration if you would like to attend.

Additional Contact Information

If you have questions regarding overall meeting logistics, please contact Renee O’Brokta, IAPG Administrative Coordinator, at (216) 433-8089. We look forward to seeing you in February!