IAPG Safety Panel and Chemical Working Group Meetings, Fall 2019

The Interagency Advanced Power Group (IAPG) Safety Panel Meeting of the Chemical Working Group is scheduled for September 24-25, 2019, at the U.S. Naval Undersea Museum, in Keyport, Washington. The meeting will be held in conjunction with the IAPG Chemical Working Group (CWG) Meeting scheduled for September 26, 2019.

Meeting Goals

The IAPG strives to share information and increase the effectiveness of interagency research and development (R&D) programs in a wide realm of advanced power technologies. The CWG meeting will provide a forum for a cross-cutting review of current government research activities across the interest of CWG members within the IAPG Member Agencies (Army, Navy, Air Force, Department of Energy, and NASA).

The IAPG CWG Safety Panel Meeting provides a forum to exchange information related to technical and safety issues involving batteries, fuel cells, and ultracapacitors used in government-wide applications.

Meeting Venue

U.S. Naval Undersea Museum
Jack Murdock Auditorium
1 Garnett Way
Keyport, WA 98345

Meeting Attendees/Guests – Please Review Carefully

Attendance at the Safety Panel Meeting is limited to:

1. U.S. citizens/persons AND foreign nationals.
2. Government employees, includes Intergovernmental Personnel Act (IPA) assignees.
3. Onsite contractors from a government-operated laboratory working under a non-disclosure agreement (NDA). The employer must be precluded from competing for open R&D solicitation (captive).
4. Employees of federally funded R&D centers (FFRDCs). This only includes employees of the FFRDC, not the administering entity. View the master list of FFRDCs.
5. *Approved government contractors – those currently holding grants or contracts with a U.S. government agency. This would include academic institutions, as well as both onsite and offsite performers.

*Requests for approval of non-U.S. government employees (foreign nationals AND U.S. government contractors) who have not participated in the CWG or Safety Panel Meeting the previous year, must be submitted in writing, and sent to Michael Brundage and Julie Simmons. The deadline for requests is August 19, 2019. Requests received after this date cannot be accepted.

Attendance at the Chemical Working Group Meeting is limited to:

1. U.S. government employees, includes IPAs.
2. Onsite contractors at government operated laboratories working under a non-disclosure agreement (NDA). Employer is precluded from competing for open R&D solicitation (captive).
3. Employees of FFRDC’s. This only includes employees of the FFRDC, not the administering entity. View the master list of FFRDCs.

Meeting Registration

Registration for this meeting is now closed. Please contact Renee O’Brokta for further information.

The deadline for registration and visitor requests for foreign nationals is August 23, 2019.

The deadline for registration and visitor requests for U.S. citizens/persons is September 9, 2019.

These are HARD DEADLINES and timely registration/submission is mandatory.

All presenters as well as meeting attendees are required to register for the meeting. No walk-in/day-of meeting registrations will be permitted.

Access to Naval Undersea Warfare Center Division Keyport (NUWC DK)

***This information only applies to those who plan to participate in the NUWC DK facility tours scheduled for Wednesday afternoon, September 25, 2019.

A visit access request is mandatory for all visitors to NUWC DK, government and civilian, regardless of the duration of classification of the visit. Access to NUWC DK will not be granted under any circumstances without a valid “Visit Access Request” on file. Please adhere to the deadlines outlined below.

Visit Access Requests – Foreign Nationals

All foreign visitor requests must be submitted through the visitor’s respective embassy for processing through the Department of Defense (DoD) Foreign Visit System (FVS) and the Navy International Program Office (NIPO) or Naval Sea Systems Command (NAVSEA) security. Requests should be submitted a minimum of 30 days prior to the proposed visit (certain countries may require 45 days or longer). Upon notification from NIPO, NAVSEA security personnel will coordinate follow-on actions to ensure timely and accurate completion. The NUWC DK points-of-contact for foreign visit requests are Daphne Perez (360) 396-2015 and Dave Vally at (360) 396-5161.

Visit Access Requests – U.S. Persons – Also see attached for additional instructions

Those who are able to do so should submit their visit access request (VAR) through the Joint Personnel Adjudication System (JPAS), as this is the preferred method. The NUWC DK Security Management Office (SMO) Code is 002536.  The VAR must be received by September 9, 2019.  See attached NUWC JPAS Access Instructions for additional information. 

REVISED:  If you are a U.S. person without a JPAS account, your access request will be processed on-site, no further action is needed.  All visitors must have a federal government or state-issued photo identification for entrance onto the NUWC Keyport.

Tentative Agenda – Full Agenda Forthcoming

While the agenda is preliminary and subject to change, the CWG Leaders have planned the following overall agenda:

Facility Tours

Tours of the NUWC are being planned for the afternoon of Wednesday, September 25, 2019. Facility tours are open to all attendees of either meeting.

Transportation

Seattle (SEA-TAC) Airport is the closest airport to the NUWC. The direct route is driving the freeway, approximately 65 minutes to Silverdale. The scenic route is via the Ferry, to either Bainbridge Island (30-minute ferry ride, 25-minute drive to Keyport), or Bremerton (60-minute ferry ride, 25-minute drive to Keyport). Both destinations leave from the Seattle Ferry Terminal, downtown.

Directions

The U.S. Naval Undersea Museum (NUM) is located in Keyport, Washington, next to the NUWC DK and between the cities of Poulsbo and Bremerton. View directions to the museum.

Driving directions from SEA-TAC Airport to Keyport:

• Via ferry from Seattle
• Via freeway from SEA-TAC Airport

Lodging

The following hotels are located in close proximity to the NUM:

Food Accommodations

While there is no registration fee, $25 per person, per day, will be collected through the online registration process to cover continental breakfast, lunch, beverages, and snacks provided throughout the meeting.

If your attendance plans change, please contact Renee O’Brokta to cancel your registration so we may adjust food quantities to avoid unnecessary charges. The deadline for cancellation is September 16, 2019. Refunds cannot be issued after this date.

Group Dinner

A group dinner is planned for the evening of Tuesday, September 24, 2019. Charges will be individually billed. Please indicate on your registration if you would like to attend so an approximate number of attendees can be provided to the restaurant in advance.

Additional Contact Information

If you know of a presentation that might be of interest to the community, please contact one of the following CWG or Safety Panel Leaders:

Presentations due September 16, 2019

Final presentations in MS PowerPoint or Adobe PDF format should be sent to Renee O’Brokta no later than September 16, 2019. All presentations must be received in advance for download to the presentation computer. Presentations cannot be accepted for download at the meeting. The use of Mac or specialized graphics software is not available.

If you have questions regarding meeting logistics, please contact Renee O’Brokta, IAPG Support Specialist, at (216) 433-8089 or via e-mail renee.obrokta@nasa.gov. We look forward to seeing you in September!