IAPG Safety Panel Meeting of the Chemical Working Group 2018

Feb 21, 2018 - Feb 23, 2018

The Interagency Advanced Power Group (IAPG) Safety Panel Meeting of the Chemical Working Group (CWG) takes place February 21-22, 2018, at the Naval Air Station (NAS) Key West, Boca Chica Field, in Key West, Florida.

NEW FOR 2018: A half-day session has been added on Friday, February 23, 2018, to allow for discussions focused on Li6T. 6T is a NATO standard format for Lithium Ion batteries, and anticipated to be the most commonly procured large format Li-ion battery pack in the DoD, giving it tremendous economies-of-scale and commonality advantages. If you would like to present at the Li6T Meeting, please email Eric Shields with your presentation title. Attendance is limited to U.S. government and government contractors only.

Meeting Venue

Naval Air Station Key West
Boca Chica Field
Training Building A-515
Key West, FL 33040

The meeting will be held in Training Building A-515, Room 117.  Posted signs will indicate direction and parking areas.

Meeting Attendees/Guests – Please Review Carefully

Attendance at the Safety Panel Meeting is limited to:

1. U.S. citizens AND foreign nationals.
2. Government employees, includes Intergovernmental Personnel Act (IPA) assignees.
3. On-site contractors from a government operated laboratory working under a Non-Disclosure Agreement. Employer must be precluded from competing for open R&D solicitation (captive).
4. Employees of Federally Funded R&D Centers (FFRDCs). This only includes employees of the FFRDC, not the administering entity.  View the master list of FFRDCs.
5. Government contractors – those currently holding grants or contracts with a U.S. government agency. This would include academic institutions, as well as both on-site and off-site performers.

Requests for approval of non-U.S. government employees must be submitted in writing, and sent to Michael Brundage and Julie Simmons. The deadline for requests for foreign nationals is January 22, 2018. The deadline for requests for U.S. government contractors is February 5, 2018. Requests received after these dates cannot be accepted.

Meeting Registration

Registration has closed. Please contact Renee O’Brokta for more information. 

Deadline for registration for Foreign Government Employees: January 22, 2018.

Deadline for registration for U.S. citizens: February 8, 2018.

All presenters, as well as meeting attendees, are required to register for the meeting. No walk-in/day-of meeting registrations will be permitted.

Visitor Requests – Foreign Nationals

All foreign visitor requests must be submitted through their respective country embassy for processing through the DoD Foreign Visit System (FVS) and the Navy International Program Office (NIPO) NIPORECEPTIONIST@NAVY.MIL. Requests should be submitted a minimum of 30 days prior to the proposed visit (certain countries may require 45 days or longer). Upon notification from NIPO, NAS Key West security personnel will coordinate follow-on actions to insure timely and accurate completion. The POC at the Naval Air Station Key West is Edward (Ted) Sheridan (305) 293-4214, edward.sheridan@nrl.navy.mil.

Visitor Requests – U.S. Citizens

Visitors who DO NOT POSSESS a DOD Common Access Card (CAC) will be required to submit an access request form (SECNAV Form 5512-1 (.pdf)), along with a scanned copy of their state issued driver’s license or passport to NASKW_BASE_ACCESS@navy.mil prior to the registration deadline. Please note: the following states are not accepted under the “Real ID Card Act”: MN, MO, WA, and American Samoa – a second form of I.D. is required.

Those who are able to submit a visit certification via JPAS may do so using NAS Key West SMO Code: N002135. The POC at the Naval Air Station Key West is Edward (Ted) Sheridan (305) 293-4214, edward.sheridan@nrl.navy.mil.

Badging

Visitors may pick up their badges upon arrival at the NAS Key West, Boca Chica, Visitor Control Center (VCC), located at Saratoga Avenue, Building #A-641, Key West, Florida 33040. Please note that the VCC is open Monday-Friday, 7:00 a.m. – 3:45 p.m. and is only accessible via the NAS Key West Boca Chica Main Gate. See maps and driving directions below.

Presenters

If you would like to present at the Safety Panel Meeting, please contact Julie Simmons with your presentation title.

If you would like to present at the Li6T Meeting, please contact Eric Shields with your presentation title.

Presentations due February 13, 2018 – Hard Deadline

Final presentations in MS PowerPoint or Adobe PDF format should be sent to Renee O’Brokta by COB February 13, 2018. All presentations must be received in advance for download to the NMCI computer at NAS Key West. Presentations cannot be accepted for download at the meeting to the presentation computer.

Overall Agenda – Full Agenda Forthcoming

While the agenda is preliminary and subject to change, the Safety Panel leaders have planned the following overall agenda:

Facility Tours

Facility tours of the Naval Research Laboratory (NRL) Corrosion and Marine Engineering Facility, will be conducted the afternoon of Thursday, February 22, 2018.  The NRL Corrosion Test Facility is located on Fleming Key, Trumbo Point Annex, adjacent to Key West.

Transportation

Key West International Airport (EYW) is approximately 7.2 miles, and a 15 minute drive from the NAS Key West.

Directions

Airport to Boca Chica

• Turn left on S Roosevelt Boulevard.
• Turn right on US 1 (second light).
• Take ramp to right just before Mile Marker (MM) 8 (Sign posted “Naval Air Station Next Right”).

Mainland Florida to Boca Chica

• Take US 1 to MM8.
• Take ramp to right (Sign posted “Naval Air Station Next Right”).

Maps

Boca Chica Field

Key West Area Map

Trumbo Point Map

Lodging

Please make your hotel reservations as soon as possible. Many hotels in the Key West area are now sold out or no longer offer the government per diem rate. For your convenience, we have provided an updated list of additional hotels below.

2018 Safety Panel Meeting UPDATED Hotel Listing as of 01-25-2018 (.pdf)

Food Accommodations

While there is no registration fee, monies will be collected through the online registration process for food and beverages provided during the meeting.

It is imperative we have actual numbers for the meal count as the number provided to the caterer is what we are held accountable for. If your attendance plans change, please contact Renee O’Brokta to cancel your registration so we may avoid unnecessary charges. The deadline for cancellation is February 13, 2018. Refunds cannot be issued after this date.

Group Dinner

A no-host group dinner is being planned for the evening of Wednesday February 21, 2018.  Charges will be individually billed.  If you would like to attend, please indicate so on your registration form.

Additional Contact Information

If you need additional information on the Li6T Meeting, please contact Eric Shields at (301) 227-4777 or eric.b.shields@navy.mil.

If you have questions regarding meeting logistics, please contact Renee O’Brokta, IAPG Administrative Coordinator, at (216) 433-8089. We look forward to seeing you in February!